3 tips for sending notes, pictures and tweets to OneNote from mobile

untitledRead about the basics, on becoming more structured with OneNote and Getting Things Done (GTD), in my first article and download the OneNote Template I created and refer to in this article. In the article you will find links to all my “collect to OneNote” posts as well. If you find this article helpful, let me know on Twitter or as a comment. Check out my OneNote LifeHacks YouTube series

Using mobile to collect thoughts, whiteboards and slides from seminars to OneNote is key for finding them again and working structured with OneNote

Collection is key

When succeeding with OneNote being structured with tasks and information, collecting the information and tasks in the same place is key. Everything you collect from email, meetings, workshops, thoughts, Pictures and everything else must go in to the collection tab in OneNote. Here is how I collect from my mobile device

#1 Point your OneNote mobile quick notes to your collection section

In OneNote Mobile I set my quick notes to send to my collection section in OneNote, to make sure I do not get another place to look for the stuff I collect. After that, I process it and distribute it as described in my GTD and OneNote article. This works from all mobile platforms and the example is from Android where you can quickly capture using the OneNote Badge

To select the default section, navigate to you collection section, hold until you get the menu, and select default

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#2 Capture Whiteboards and presentations directly to OneNote using Office Lens

Office Lens is really great for capturing whiteboards from workshops and taking pictures of slides at seminars. Office Lens will clean up the picture and align it correct if you are taking a picture at an angle.

You can now connect Office Lens to your school or work account in Office 365 as well as your private Outlook.com account. Heres is how you capture to the collection section in OneNote. Read more about Office Lens here

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#3 Use IFTTT to send all your Twitter likes to OneNote

While this is not really a mobile trick, it is worth mentioning here and it works from any platform. You can like a tweet and it will get sent to your collections section in OneNote. I get most of my professional updates from Twitter and find articles I want to save or read later. Collecting them to OneNote makes sure I can process them for reading later or having content for future blogposts.

Here is the If This Then That rule. There is one caveat, it only supports OneNote stored in your private Outlook.com account, which means you need to either store your collection OneNote there or your entire GTD OneNote.

To use it, register to IFTTT and use my published rule, or create one yourself, find it here

ifttt

Thanks to @OneNoteEDU for creating this nice gif for my blogpost

References

How to process your #Outlook inbox and do calendar right with #OneNote

untitledRead about the basics, on becoming more structured with OneNote and Getting Things Done (GTD), in my first article and download the OneNote Template I created and refer to in this article. In the article you will find links to all my “collect to OneNote” posts as well. If you find this article helpful, let me know on Twitter or as a comment. Check out my OneNote LifeHacks YouTube series

Your email inbox is someone elses agenda, take control and move emails with actions that takes more than 2 minutes to your collection section in OneNote

Collection is key

When succeeding with OneNote being structured with tasks and information, collecting the information and tasks in the same place is key. Everything you collect from email, meetings, workshops, thoughts, Pictures and everything else must go in to the collection tab in OneNote

Processing and collecting emails in Outlook

There are two ways to work with emails in Outlook

  1. Everything that takes two minutes or less you do right away
  2. Everything that takes more than two minutes you move to the Collection section in OneNote

All email elements that are processed including spam and information are moved to an archive folder to keep your inbox clean. This is how you get an empty inbox. That using you inbox as an archive and keeping interesting items as unread is a good approach is a myth. Process everything, and move them to the collection section in OneNote and process everything from there. If you want to read something later, tag it as someday maybe or move it to the mobile section. Do not leave it in your inbox.

Emptying you inbox helps free your mind, so that you know you do not have any urgent email you should have answered. If you are to use this system then you must schedule time to work on your OneNote tasks. I schedule time for two hours every monday and friday to process my tasks and plan my weeks. As you see in the picture, I also like to process my inbox every morning, that way I can answer all those 2 minute emails and process the rest

Outlook

Why empty your Outlook inbox and move elements to OneNote? Because your inbox is not your finite folder for all you information, it is just your email inbox. Your email inbox is someone elses agenda, take control and move emails with actions that takes more than 2 minutes to your collection section in OneNote. The collection section is your finite list of tasks and a better chance to prioritize correct.

Can it be done in less than 2 minutes? Do it right away and move the email to archive

LessThan2Minutes

If you get a task in an email, move it to OneNote

Send email to onenote

Collecting meeting notes

I send all my meeting notes to the Meeting section in OneNote where I have notes from workshops, meetings and Skype for Business calls sorted by customer. It is a great way for taking notes and creating tasks right away and a good source material for followup emails and actions. You can also send your Skype meetings to OneNote, but then you lose the agenda, but you gain an updated attendee list

Sending a scheduled meeting from my calendar to OneNote

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You can also send a Skype meeting to OneNote, will get a current attendee list

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Use options in OneNote to select send-to section for Outlook and web

if you already have configured other OneNote sections or want to predefine where to send your emails and meetings, use options in OneNote

OneNoteOptions

 

References