Talking Teams automation and OneNote productivity at the Microsoft Campus this August at TechMentor!

Wow! I am going to speak at a conference at the Microsoft Headquarters in Redmond! This is bucket list check for sure. I am soo looking forward to this and hope the attendees will learn a thing or two about Microsoft Teams and get inspired to do more with OneNote in my two sessions.

SPECIAL OFFER: As a speaker, I can extend $500 savings on the 5-day package. Register here:

How to Administer Microsoft Teams Like a Boss

This session will help you learn how to take control of Microsoft Teams using PowerShell. You’ll be able to find activities across all workloads to create PowerBI reports and use the information to decommission, archive, or expire inactive teams.

You will learn:

  • How to administer Microsoft Teams using PowerShell
  • Advanced activity reporting on usage using PowerShell and PowerBI
  • How to use advanced activity reporting to decommission, archive or expire Teams

OneNote LifeHack: 5 Steps for Succeeding with Personal Productivity

So you’re using OneNote as your primary note taking tool? Without any structure, you might lose track of all your notes. This session will help you learn how to get structured using OneNote to dump all your thoughts, ideas, e-mails and notes that are either actionable or something you want to find later. You’ll learn five steps to get started with a robust framework from using the sections correctly, take notes with your mobile device, use Microsoft Flow to send e-mail to OneNote from any device, and the Pomodoro Technique to prioritize and induce flow in a busy workday. The magic is to collect all information in one section regardless of the platform.

You will learn:

  • A framework for productivity
  • How to use the GTD methodology and a practical context with OneNote
  • How to use the Pomodoro Technique

Amplify your knowledge at TechMentor Redmond — bring the issues that keep you up at night and prepare to leave this event with the answers, guidance and training you need.  Register now: 

Slides and demo oneliners from NIC2018 now online

At Nordic Infrastructure Conference 2018 in Oslo, I had the honor of talking about Microsoft Teams and OneNote in two packed sessions. I got some awesome feedback after my sessions and heard that people learned something. That’s the reason I do these talks and want to continue to speak at conferences like this. You can download all slides from the conference via GitHub, which I realize is a super way to share content after a conference.

Download my slides and PowerShell oneliners from my Control Microsoft Teams like a Boss session


Download my slides from my OneNote LifeHack session


My company, CloudWay had a booth at NIC and we had a blast talking secure productivity and give away thousands of mobility swag :)


How I create Microsoft Teams in PowerShell, January 2018

This is how I choose to create Microsoft Teams using PowerShell in the period of January 2018 as demoed in my NICconf session. This will probably change in the future so I need to specify the time this actually worked for me :)

  • I create the Office 365 Group in Exchange because then I can specify the email address and I also like to remove it from global addressbook since it is primarily used for Microsoft Teams
  • Then I Teams enable the group and typically it is created for projects so I create typical channels I want to use in the project, typically it is an Office 365 migration and deployment projects
  • Typically I leave it up to the group owners to add the members themselves in Microsoft Teams, but I use Teams PowerShell to add the owners and optionally members, because it is simpler to do it using Teams
  • The Microsoft Teams PowerShell module is based on Microsoft Graph and everything is in the context of your admin account, so in order to administer the Teams, you need to be an owner of those Teams
  • Be aware of that it can take up to 24 hours until members and channels are added to the Microsoft Teams because this is Microsoft Graph and the SLA is 24 hours to sync members over from Azure AD. Typically this should happen within 15 minutes
    • This is how it is as of January 2018
#Create the Office 365 Group
New-UnifiedGroup –DisplayName NICDemo96 –Alias NICDemo96 –EmailAddresses "" -owner -RequireSenderAuthenticationEnabled $False -Verbose
#This is optional, but may be a good practice initially since Office 365 Groups may clutter your Global Addressbook
Set-UnifiedGroup –Identity NICDemo96 –HiddenFromAddressListsEnabled $true
#Create the Team, provide the GUID object ID to specify the Group
$group = New-Team -Group (Get-UnifiedGroup NICDemo96).ExternalDirectoryObjectId -Verbose

#Check your Teams, will only list teams you are a member of

#Add Channels to the Team
New-TeamChannel -GroupId $group.GroupId -DisplayName "1 Adoption" -Verbose
New-TeamChannel -GroupId $group.GroupId -DisplayName "2 Deployment" -Verbose
New-TeamChannel -GroupId $group.GroupId -DisplayName "3 Operations" -Verbose
New-TeamChannel -GroupId $group.GroupId -DisplayName "4 Change Management" -Verbose
Set-TeamFunSettings -GroupId $group.GroupId -AllowCustomMemes true -Verbose

#add owners and members, easier to do with Teams cmdlet
$Owners = "","","",""
$Users = "","",""
ForEach ($Owner in $Owners){Add-TeamUser -GroupId $group.GroupId -User $Owner -Role Owner}
ForEach ($User in $Users){Add-TeamUser -GroupId $group.GroupId -User $User -Role Member -Verbose}

#Check that members are added, know that it could take up to 24 hours until they are actually added to Microsoft Teams
Get-TeamUser -GroupId $group.GroupId
Get-UnifiedGroupLinks NICDemo96 -LinkType owner
Get-UnifiedGroupLinks NICDemo96 -LinkType member

If you want an updated approach, you should check out the Book I am co-authoring that is update weekly by MVP Tony Redmond, to match the ever-changing Microsoft Cloud. The book is called Office 365 for IT-Pros and comes highly recommended.

Share a single document with external user in Microsoft Teams

Guest Access in Microsoft Teams is a great way to collaborate with external Office 365 users in chat, files and existing tabs. Sometimes you may want to collaborate on a single document with an external user without giving them access to your entire team. Turns out, this is disabled by default.

You need to enable it via SharePoint PowerShell, here is how

  • Connect to SharePoint Online via PowerShell
  • list all site collections for your Office 365 Groups and Teams
    • Get-sposite -template GROUP#0 -includepersonalsite:$false
  • Copy the URL you want to change
  • Run the following command to make the change
    • Set-SPOSite -Identity -SharingCapability ExternalUserAndGuestSharing
    • The new sharing capability is called ExternalUserAndGuestSharing
      • External user sharing (share by email) and guest link sharing are both enabled
    • The default value is ExistingExternalUserSharingOnly
      • Allow sharing only with the external users that already exist in your organization’s directory

Now you are able to in to a document, click the sharing button, choose specific users and invite those you want to collaborate with on this specific document. It is important that you choose the option “only the people you specify”, then and only then will they be able to work with the document in their desktop client








Microsoft Teams Preview and Office 365 Groups member mismatch and how to fix it

Office 365 Groups are at the core for next generation Office 365 services such as Planner, Microsoft Teams and Modern SharePoint Teamsites. At the time of writing (Teams preview before March 2017) I have discovered the following regarding Office 365 Groups and membership especially in an active Microsoft Teams environment, where you are adding new members directly in the Teams client.

The Short story

Microsoft Teams in preview (before march 2017) did not add new members to the Office 365 Groups in Exchange, only to the corresponding  Azure AD Group. The Azure AD Group is used to give access to SharePoint documents and adding a new Teams member gives access to the SharePoint Site. This would result in mismatch in member-count in these two groups that can be confusing for users when navigating around the different Office 365 Groups interfaces

The Long story, understanding the different groups

Creating Office 365 Groups

  • When creating an Office 365 Group a corresponding Azure AD Group also gets created
    • The Azure AD Group is used for Group write back with Azure AD Connect and permissions in SharePoint Teamsites
      • The Group write back option is only necessary if you have a hybrid Exchange environment and users hosted on-premises that needs to be able to resolve the distribution email address and its members
      • It may also be necessary for Skype for Business hybrid environments in order to be able to add the Office 365 Groups as group in the Skype contactlist
    • If you crate the Office 365 Group in GUI from Outlook, members gets added to that Azure AD Group
    • If you create the Office 365 Group using PowerShell with New-UnifiedGroup (this still applies post March 2017) and and use the -members option, members will not get added to the Azure AD Group and you get a mismatch in member count
      • New-UnifiedGroup -Members
      • Only the Office 365 Group Owner will get added to the Azure AD Group as member and this is an issue for the Group Write Back with AADC
      • A corresponding SharePoint TeamSite gets created with a member of the group with a SharePoint license logs on to either Office 365 Groups or creates a Microsoft Teams team
    • If you create the group in PowerShell and with New-UnifiedGroup without adding members and add the members using Add-UnifiedGroupLinks, then members will get added to the corresponding Azure AD Group
Recommended method to create Office 365 Groups via PowerShell

Make sure you are logged in to Exchange Online PowerShell before you start creating the group

$Owner = ""
$Users = "",""
$alias = "MyNewOffice365Group"
New-UnifiedGroup –DisplayName $alias –Alias $alias –EmailAddresses "$" -owner $Owner -Verbose
#This is optional, but may be a good practice initally since Office 365 Groups may clutter your Global Addressbook
Set-UnifiedGroup –Identity $alias –HiddenFromAddressListsEnabled $true
#Add the member to the group
Add-UnifiedGroupLinks $alias -LinkType member -Links $users
#Validate that the members where added ok
Get-UnifiedGroupLinks $alias -LinkType member
#If you want to validate that the AD group is updated ok, run the script below without $alias=$null

Adding members to existing Office 365 Groups

  • Adding members using the Exchange Online cmdlet Add-UnifiedGroupLinks results in users getting added to both the Office 365 Group and Azure AD Group, all is good
    • If this is also a Microsoft Teams enabled group then the members will get added to the team as well within 24 hours (or so)
  • Adding members using the web UI as a user results in users getting added to both the Office 365 Group and Azure AD Group, all is good
  • Adding members from the SharePoint Teamsite UI resulted (before March 2017) in users only getting added to the Azure AD Group and you have a mismatch of user count between Azure AD and Office 365
  • Adding users from the Microsoft Teams client (before March 2017) would result in users only getting added to the Azure AD Group that gives full write access to all the corresponding SharePont Teamsite documents
    • This resulted in a mismatch between Azure AD Group and Office 365 Group and if users are expect to see the group under Groups in Outlook they will not
    • You would also get a mismatch in the memberlist in Microsoft Teams and Office 365 Groups on the web
      • if the user tried to access the Exchange components of the group they will get added to the memberlist, but not until they actively add the group or go via SharePoint Teamsite to the groupconversation button on the top right corner


  • If you are not a member of the Office 365 Group, you are not a part of the distribution group and you will not get see the Group in either Outlook or Outlook Web App
  • If you are not added to the Azure AD Group you will not be part of the group that gets synced back to Active Directory and part of the on-premises distribution group for users hosted on Exchange Server
  • If you are not part of the Azure AD Group you will not be visible in the Graph API as there is not way to resolve member from an Office 365 Group via the API, only members from the corresponding Azure AD Group (at the time of writing, may change in the future)


  • Add the member in the web UI for Groups then it will get added to the Exchange part and Azure AD part of the Office 365 Group
  • Detect and remedy the different user memberships using PowerShell by detecting and adding the missing users to either Office 365 Groups or Azure AD Group

How to detect mismatch in member-count in Office 365 Groups and Azure AD Group

Below is a simple example on how to list all the groups that have a member-count mismatch between Office 365 Groups and Azure AD Groups. It is always the Azure AD group that has the most and correct set of members so that is why we add those members to the Exchange part of the Office 365 Group.

Before you run the example you need to install the latest MSOnline PowerShell V1 module and be logged in to Exchange Online PowerShell module

Find all groups with mismatch in member-count
#find groups that have mismatching member-count in Office 365 groups and Azure AD groups
$Groups = @()
#Get all Office 365 Groups
$UnifiedGroup = get-unifiedgroup $alias
    ForEach ($Group in $UnifiedGroup){
        #Get the members of the group
        $UnifiedGroupLink=Get-UnifiedGroupLinks -Identity $ -LinkType member | Select-Object -ExpandProperty PrimarySmtpAddress
        #If there are members in the group, check the corresponding Azure AD Group and find the members. Add the result in custom Powershell object
        if (($UnifiedGroupLink).count -ne 0){
            $AADGroup= Get-MsolGroup -GroupType DistributionList -All | Where-Object {$_.Emailaddress -eq $Group.PrimarySmtpAddress}
            $TempGroups = @()
            $TempGroups = New-Object PSObject -Property @{
                O365Members= $UnifiedGroupLink
                O365membercount= ($UnifiedGroupLink).count
                AADmembers=Get-MsolGroupMember -GroupObjectId ($AADGroup).ObjectId | Select-Object -ExpandProperty EmailAddress
                AADmembercount=(Get-MsolGroupMember -GroupObjectId ($AADGroup).ObjectId | Select-Object -ExpandProperty EmailAddress).count
            #If there is a mismatch in the membercount, add the group to the final output variable and write the group to the console
            if($TempGroups.O365membercount -ne $TempGroups.AADmembercount){$Groups += $TempGroups; $TempGroups}
#list all groups with mismatch
#count the number of groups with a mismatch
Write-Host "Number of groups mismatching groups"($Groups).count
List all the members not present in the Office 365 Group
#Find all members that are present i the Azure AD group and needs to be added to the Office 365 Group
foreach ($CurrentGroup in $Groups){
    write-host "Checking Group"$CurrentGroup.Emailaddress
    $NewMembers = $CurrentGroup.AADmembers | Where {$CurrentGroup.O365Members -NotContains $_} # Shows what items in $CurrentGroup.O365Members are missing in $CurrentGroup.AADmembers

Add the missing members to the Office 365 Group
#Add the users from the Azure AD group to the Office 365 group, the users added will not get a welcome mail.
foreach ($CurrentGroup in $Groups){
    write-host "Checking Group"$CurrentGroup.Emailaddress
    $NewMembers = $CurrentGroup.AADmembers | Where {$CurrentGroup.O365Members -NotContains $_} # Shows what items in $CurrentGroup.O365Members are missing in $CurrentGroup.AADmembers
    Add-UnifiedGroupLinks $CurrentGroup.emailaddress -LinkType member -Links $NewMembers -Verbose
    Get-UnifiedGroupLinks $CurrentGroup.emailaddress -LinkType member


Virtual Class on getting structured with OneNote

onenotevclassicopngThis fall I have written several articles on how to get structured with OneNote using custom tags and creating lists that you can use when you want to jump-start those focused worksprints. Based on my experience I have created a virtual training class with labs that where I want to share my techniques and help you get started organizing your tasks, information and digitizing your capture of content and braindumps in to your OneNote. By using one place to gather all tasks, even from Outlook, you know you always have a finite list of tasks that needs to get done. Then and only then you are ready to prioritize you next task you want to complete.

The virtual class will run on January 5th and will use Microsoft Teams from an Office 365 tenant created for the class where we will share all documentation and content with live video for and interactive experience. Check it out and register today at Eventbrite