The send to OneNote plugin in Outlook for PC and Mac is awesome. The problem is when you are not in front of a computer and need to tag an email for processing later when you are on other platforms. My approach to solve this is to use flagging of email and send that to my collection section in OneNote using Microsoft Flow. In that way, I know when I have processed it and I know I can find it again in OneNote for when I process my OneNote and create actionable tasks.

Here is how to get started with using Microsoft Flow for moving flagged emails to your Collection section in Microsoft OneNote that is stored in OneDrive for Business in Office 365.

1. Log on to your Office 365 portal
2. Click on the Flow icon to get started
   • requires that Flow is enabled for your tenant and your user
3. Search for Outlook, because that is our trigger
4. Choose the trigger for when flagging an email in your inbox
   • 
5. Click on Next Step and search for OneNote (Business)
6. Choose create page in section
   • 
7. Choose the notebook that is stored in OneDrive for Business
8. Choose the section you want to store it in, which should be your collection section
9. In order to get a good input from the email you need to paste in some HTML code in order to get subject as title and more info from the email in to OneNote
   • Attachments will not be copied in to OneNote, I think it is a good thing, so that your notebook will not get bloated
   • here is the HTML code you can paste in to the page content as body
     • https://powerusers.microsoft.com/t5/Flow-Ideas/OneNote-Create-a-page-in-section-with-Page-title-field/idi-p/25695
   • Should look like this
     • 
10. From here, save the flow
    • it takes 10-15 minutes for first run
    • The free version runs every 15 minutes, the Office 365 flow version runs every 5 minutes
    • For Office 365 the number of times a flow can run is tenant wide and is aggregated by the number of user licenses in the tenant and is 2000 times per user per month
    • One user can consume a lot more runs than 2000, but the average is 2000 per user per month
    • Read more her: https://flow.microsoft.com/en-us/pricing/#plan-feature-table
11. The flow with flagging of emails are only run when you actually do the flagging, so you will only consume a run when you actually do the flagging

Check out my OneNote LifeHacks video from Ignite on how to set this up.

References

• Make sure you also check out my OneNote LifeHacks YouTube series
• Check out how I work with OneNote and GTD
• About OneNote, about GTD, about the Pomodoro Technique

Looking for coaching on being more productive with OneNote and get more stuff done, connect with me at CloudWay