I had a blast at Microsoft Ignite 2018! Here are some reasons why I think it was the best to date:
- The product groups were accessible and always available for feedback. If you went to the different product group booth you would find prominent members available to chat and discuss their products.
- Less walking distance, since everything was organized in the same building. This is a great improvement over all other the Microsoft Ignite’s the previous years
- The focus om community engagement was apparent this year with Community hours and available podcast booths and locations. Even more community members got to share their experience in breakout sessions, meetup sessions, and theater sessions. The community hours had even more people from the product groups join and you got to ask your burning questions and have a great discussion
Microsoft Ignite 2018 group photo with the Microsoft Teams Product Group and MVP’s
This is at least my experience and I may be biased as I got to have a great time delivering three theater sessions, a meetup, guest two podcasts and spend time at the Microsoft Teams booth. But still, compared to the previous years, the vibe during this year Microsoft Ignite was great. If you are thinking of attending next year, make sure you register as soon as possible, for it is going to be awesome. You can pre-register for November 4-8, 2019, in my favorite vacation location, Orlando
Links to my session recordings and slide decks
THR2137 – OneNote Life Hacks
THR2138 – Stream meetings with Microsoft Teams Live Events
THR2241 – Meetings best practices in Microsoft Teams
Podcast: Skype for Business & Microsoft Teams MVP Roundtable
Podcast: Microsoft Teams news – Live Podcast Discussion
I also had the pleasure of bringing all of CloudWay AS to Orlando this year and had great fun together with Jan Ketil Skanke and Alexander Holmeset. I think networking is a big part of conferences such as Microsoft Ignite, that is why we co-hosted Norwegian networking event at Bahama Breeze together with KPMG, Pexip and Microsoft Norway. Read about our activities here
I am so proud to return as a speaker for the fourth time at Microsoft Ignite 2018, at my favorite vacation spot, Orlando, FL.
I will share my experience with Microsoft Teams meeting best practices in two expo theater sessions. I will again share my passion for personal productivity using OneNote in a third expo theater session. I will team up with featured speaker, Brian Ricks, and other Teams/Skype MVP’s for ask us anything on troubleshooting Teams and Skype in my first ever meetup.
Check out my Teams Live Events session
I am scheduled to be at the Microsoft Teams booth during happy hour on Monday so if you have any burning questions or want to hang out and chat, look me up. I would love to whiteboard some migration scenarios or Teams lifecycle scenarios :)
Microsoft Ignite is a huge event for networking with your peers, that is why I am happy that my company is encouraging that by being a co-host for Norsk Aften on Tuesday.
This is going to be fun! See you there :)
Wow! I am going to speak at a conference at the Microsoft Headquarters in Redmond! This is bucket list check for sure. I am soo looking forward to this and hope the attendees will learn a thing or two about Microsoft Teams and get inspired to do more with OneNote in my two sessions.
SPECIAL OFFER: As a speaker, I can extend $500 savings on the 5-day package. Register here: http://bit.ly/RDSPK09_reg
This session will help you learn how to take control of Microsoft Teams using PowerShell. You’ll be able to find activities across all workloads to create PowerBI reports and use the information to decommission, archive, or expire inactive teams.
You will learn:
- How to administer Microsoft Teams using PowerShell
- Advanced activity reporting on usage using PowerShell and PowerBI
- How to use advanced activity reporting to decommission, archive or expire Teams
So you’re using OneNote as your primary note taking tool? Without any structure, you might lose track of all your notes. This session will help you learn how to get structured using OneNote to dump all your thoughts, ideas, e-mails and notes that are either actionable or something you want to find later. You’ll learn five steps to get started with a robust framework from using the sections correctly, take notes with your mobile device, use Microsoft Flow to send e-mail to OneNote from any device, and the Pomodoro Technique to prioritize and induce flow in a busy workday. The magic is to collect all information in one section regardless of the platform.
You will learn:
- A framework for productivity
- How to use the GTD methodology and a practical context with OneNote
- How to use the Pomodoro Technique
Amplify your knowledge at TechMentor Redmond — bring the issues that keep you up at night and prepare to leave this event with the answers, guidance and training you need. Register now: http://bit.ly/RDSPK09_reg
August 2017 MVP Jan Egil Ring and I launched an open source PowerShell based Pomodoro timer. This is a great way to get stuff done, but difficult to get started with. Andreas Kang Schøyen over at Lillevik IT has done something about that and created an executable program that sets up the integrations and timer.
How it works
When downloading and installing the app, it will automatically integrate with your Skype for Business 32 bit application and your Windows OS making it capable to:
- Set you to “do not disturb” in Skype for Business with a custom presence state called Pomodoro Sprint
- The app cotains the SDK dll’s for the Skype for Business client, so no extra installs to control presence
- Write a note of your choosing during the the Pomodoro sprint and adding the time when you will be available
- It even counts down the last 15 seconds, so that people waiting to reach you that you are about to become available
- Write a note of your choosing after the Pomodoro sprint is complete
- Set your computer in to presentation mode which suppresses popups
- Start your favourite Spotify playlist for productivity
- Make you available again when the sprint is finished
The app supports automatic updates and the roadmap includes IFTTT ingration so that you can mute your phone during the pomodoro sprint. See full roadmap here
The goal is to induce the flow state in a busy workday
Multitasking is a myth. The goal is to reach the flow state by focusing on one task at a time. Have you ever started writing an email, thought you sent it and eagerly waiting for a response, only to find it incomplete and unsent at the end of the day? This is one of the perils of multitasking.
The Pomodoro Technique is a great methodology to induce flow in a busy workday. It is all about avoiding distractions for 15-25 minutes and focus on one task at a time. This is a short enough period in the day that you can squeeze it in before a meeting. It is incredible what you can get done 15-25 minutes. The goal is to not get distracted and it takes about 7 minutes of focus before your reach your flow state.
If you want to succeed with Pomodoro, you need to make yourself unavailable. Equally important, you need to make yourself available again when those 25 minutes have passed. That is why we created the Pomodoro PowerShell tool, and why I love the simplicity of this app.
Read more and download the exe and MSI version of the app here: http://pomodoro.lit.no
Watch an outtake from my session at Microsoft Ignite 2017 on singletasking
Learn more on my thinking around singletasking and tools available to succeed with the flow state, from this outtake of my OneNote LifeHacks talk at Microsoft Ignite 2017
Complete lists of your tasks is key to success
An important part of succeeding with the Pomodoro Technique is lists. Lists enables you to choose the task that lifts the most weight off your shoulders at that point in time. I use OneNote to capture all my ideas and actions, enabling me to create that finite list of tasks. Check out how I do it in my OneNote LifeHacks YouTube series
The send to OneNote plugin in Outlook for PC and Mac is awesome. The problem is when you are not in front of a computer and need to tag an email for processing later when you are on other platforms. My approach to solve this is to use flagging of email and send that to my collection section in OneNote using Microsoft Flow. In that way, I know when I have processed it and I know I can find it again in OneNote for when I process my OneNote and create actionable tasks.
Here is how to get started with using Microsoft Flow for moving flagged emails to your Collection section in Microsoft OneNote that is stored in OneDrive for Business in Office 365.
- Log on to your Office 365 portal
- Click on the Flow icon to get started
- requires that Flow is enabled for your tenant and your user
- Search for Outlook, because that is our trigger
- Choose the trigger for when flagging an email in your inbox
- Click on Next Step and search for OneNote (Business)
- Choose create page in section
- Choose the notebook that is stored in OneDrive for Business
- Choose the section you want to store it in, which should be your collection section
- In order to get a good input from the email you need to paste in some HTML code in order to get subject as title and more info from the email in to OneNote
- Attachments will not be copied in to OneNote, I think it is a good thing, so that your notebook will not get bloated
- here is the HTML code you can paste in to the page content as body
- Should look like this
- From here, save the flow
- it takes 10-15 minutes for first run
- The free version runs every 15 minutes, the Office 365 flow version runs every 5 minutes
- For Office 365 the number of times a flow can run is tenant wide and is aggregated by the number of user licenses in the tenant and is 2000 times per user per month
- One user can consume a lot more runs than 2000, but the average is 2000 per user per month
- Read more her: https://flow.microsoft.com/en-us/pricing/#plan-feature-table
- The flow with flagging of emails are only run when you actually do the flagging, so you will only consume a run when you actually do the flagging
Check out my OneNote LifeHacks video from Ignite on how to set this up.
Looking for coaching on being more productive with OneNote and get more stuff done, connect with me at CloudWay
I am stoked to return to Microsoft Ignite as a speaker for the third time. This year is going to be a blast and I have several sessions and activities lined up
- Theater Session
- Co-presenting break-out session
- Skype for Business and Pexip videointerop workshop booth opportunity
- Together with Pexip architects, I will be available for onsite booth workshop
- Get your Skype for Business and videointerop design questions answered
- I am proud that CloudWay is hosting Norsk Aften for Norwegians
I will also be active in the community and expo area around the OneNote and Skype for Business booth during the week. Do not hesitate to search me out and talk about productivity :D
Update: An executable Windows app has been created based on this open source script to simplify the process. Read about it here
MVP Jan Egil Ring and I have created a GitHub PowerShell project called PsProductivityTools. There you will find a function called Start-Pomodoro with the following features
- Count down for 25 minutes by default or a period specified by you
- Start-Pomodoro -Minutes 10
- The function will set your computer in presentation mode which will suppress all notifications and popups on your windows machine
- Set your Skype for Business client in Do Not Disturb using a custom presence state called Pomodoro Sprint and set your personal note to when you will be available
- You can mute and unmute your phone during the Pomodoro Sprint using IFTTT triggers
- You need to have created the mute and unmute triggers, generated a webhook key and installed IFTTT on your mobile
- Will write a tutorial in a later blogpost
- It will make you available again after 25 minutes or your specified time, turning on notifications, making you available again in Skype for Business and unmute your phone. Awesome stuff :)
This is an open source project on GitHub so please feel free to add your own suggestions to the project.
How to get started
- Open PowerShell and run the following cmdlet
- Install-Module -Name PSProductivityTools
- if you need to update it later run Update-Module -Name PSProductivityTools and restart all PowerShell instances
- You need to run PowerShell as administrator in order to install the module
- Now you can run Start-Pomdoro at any time from PowerShell
- This will set your computer in presentation mode
- Start-Pomodoro -Minutes 15 -EndPersonalNote “It’s a good day today”
What is the Pomodoro Technique?
The goal of the technique is to reduce the impact of internal and external interruptions on focus and flow. A pomodoro is indivisible. When interrupted during a pomodoro, either the other activity must be recorded and postponed (inform – negotiate – schedule – call back) or the pomodoro must be abandoned. The technique uses a timer to break down work into intervals, traditionally 25 minutes in length, separated by short breaks. These intervals are named pomodoros. Read more about the Pomodoro Technique here
Why the Pomodoro Technique?
If I can get one Pomodoro done in between meetings, workshops and calls, then I am happy. That Pomodoro is priceless and it helps me answer that long email, get started on that document or wrap my head around a problem. 25 minutes is long enough so that I can reach my flow state and short enough that I feel that I actually can do it. It may take between 5-10 minutes to reach the flow state. If I manage to interrupt myself with social media, coffee break or decide to do something else, then I may spend longer time in total on that email instead of just get it done during a Pomodoro. If you want to succeed with Pomodoro, you need to make yourself unavailable, but equally important, you need to make yourself available again when those 25 minutes have passed. That is why we created the Pomodoro PowerShell tool
What is flow?
Flow is the peak performance state where you feel your best and you perform your best. The good news is, it’s hackable. One of the hacks is inducing flow using the Pomodoro Technique. Read more about flow over at the Flow Genome Project
An important part of succeeding with the Pomodoro Technique is lists with your most important tasks that you can prioritize. I use OneNote for that. Check out how I do it in my OneNote LifeHacks YouTube series
I am starting a YouTube series called OneNote LifeHacks. I will share detailed tips on how to set up OneNote to work for you. My system has 5 steps
- You wanting to change your habits
- Capture to OneNote collection section from all platform
- Processing and organizing information
- Prioritize using custom tags and find tags to create todo lists
- Executing on the lists and induce flow using the Pomodoro Technique
The system is heavily inspired of Getting Things Done, Inbox Zero and the Pomodoro Technique, and you can incorporate good habits that resonates with well with you. It is a robust system and all you have to do is to get started with the capture process and the rest you can do as a bonus
Check out my OneNote LifeHacks explained video
The YouTube series is based on my popular OneNote talk from MVP Community Connect in Madrid 2017 and my article on getting started with OneNote in structured way that I wrote in august 2016. The article has more than 6000 views and are still very popular. The video has over 11500 views and over 130 likes with good feedback. This is very motivational and makes me want to share more of my tips and tricks to succeed with OneNote and get stuff done using some productivity methodologies like GTD and the Pomodoro Technique
Catch me at Microsoft Ignite 2017 where I am talking about OneNote LifeHacks in a 20 minute theater talk. Will be happy to share tips and tricks in OneNote productivity
I am super excited to be picked out to teach productivity soft skills to the MVP’s and Regional Directors attending MVP Community Connection in Madrid June 1st. For the past year I have developed my OneNote productivity framework that I still use and succeed with. By borrowing and combining known productivity methodology such as take back your life, Getting Things Done and the Pomodoro Technique, I will talk about stuff you already know, but still need to be reminded of.
Why OneNote? There are three factors that works well for me with OneNote
- Flexible notetaking tool, you can paste anything anywhere and it works great with touch and pen.
- Syncs across devices through OneDrive with great apps for all operating systems including mobile.
- OneNote tasks are key and works the same on all devices so I easily can complete a task on my mobile.
It is all about getting a finite list of all your activities and thoughts so that you can prioritize and execute on the most important task at any given time. And the result? A happy life, and a productive life :) People who have tested the framework report back that a burden has been taken off their shoulders. Turns out that your mind is for having ideas, not holding them as David Allen says. By dumping everything in your head, you free up space to relax, enjoy the moment and focus on your current task at hand.
Learn how in my LifeHack OneNote session at MVP Community Connection