When downloading and installing the app, it will automatically integrate with your Skype for Business 32 bit application and your Windows OS making it capable to:
Set you to “do not disturb” in Skype for Business with a custom presence state called Pomodoro Sprint
The app cotains the SDK dll’s for the Skype for Business client, so no extra installs to control presence
Write a note of your choosing during the the Pomodoro sprint and adding the time when you will be available
It even counts down the last 15 seconds, so that people waiting to reach you that you are about to become available
Write a note of your choosing after the Pomodoro sprint is complete
Set your computer in to presentation mode which suppresses popups
Start your favourite Spotify playlist for productivity
Make you available again when the sprint is finished
The app supports automatic updates and the roadmap includes IFTTT ingration so that you can mute your phone during the pomodoro sprint. See full roadmap here
The goal is to induce the flow state in a busy workday
Multitasking is a myth. The goal is to reach the flow state by focusing on one task at a time. Have you ever started writing an email, thought you sent it and eagerly waiting for a response, only to find it incomplete and unsent at the end of the day? This is one of the perils of multitasking.
The Pomodoro Technique is a great methodology to induce flow in a busy workday. It is all about avoiding distractions for 15-25 minutes and focus on one task at a time. This is a short enough period in the day that you can squeeze it in before a meeting. It is incredible what you can get done 15-25 minutes. The goal is to not get distracted and it takes about 7 minutes of focus before your reach your flow state.
If you want to succeed with Pomodoro, you need to make yourself unavailable. Equally important, you need to make yourself available again when those 25 minutes have passed. That is why we created the Pomodoro PowerShell tool, and why I love the simplicity of this app.
Watch an outtake from my session at Microsoft Ignite 2017 on singletasking
Learn more on my thinking around singletasking and tools available to succeed with the flow state, from this outtake of my OneNote LifeHacks talk at Microsoft Ignite 2017
Complete lists of your tasks is key to success
An important part of succeeding with the Pomodoro Technique is lists. Lists enables you to choose the task that lifts the most weight off your shoulders at that point in time. I use OneNote to capture all my ideas and actions, enabling me to create that finite list of tasks. Check out how I do it in my OneNote LifeHacks YouTube series
The goal of the technique is to reduce the impact of internal and external interruptions on focus and flow. A pomodoro is indivisible. When interrupted during a pomodoro, either the other activity must be recorded and postponed (inform – negotiate – schedule – call back) or the pomodoro must be abandoned. The technique uses a timer to break down work into intervals, traditionally 25 minutes in length, separated by short breaks. These intervals are named pomodoros. Read more about the Pomodoro Technique here
Why the Pomodoro Technique?
If I can get one Pomodoro done in between meetings, workshops and calls, then I am happy. That Pomodoro is priceless and it helps me answer that long email, get started on that document or wrap my head around a problem. 25 minutes is long enough so that I can reach my flow state and short enough that I feel that I actually can do it. It may take between 5-10 minutes to reach the flow state. If I manage to interrupt myself with social media, coffee break or decide to do something else, then I may spend longer time in total on that email instead of just get it done during a Pomodoro. If you want to succeed with Pomodoro, you need to make yourself unavailable, but equally important, you need to make yourself available again when those 25 minutes have passed. That is why we created the Pomodoro PowerShell tool
What is flow?
Flow is the peak performance state where you feel your best and you perform your best. The good news is, it’s hackable. One of the hacks is inducing flow using the Pomodoro Technique. Read more about flow over at the Flow Genome Project
An important part of succeeding with the Pomodoro Technique is lists with your most important tasks that you can prioritize. I use OneNote for that. Check out how I do it in my OneNote LifeHacks YouTube series
This works on Windows 10, Windows 8, Windows 7, Lync and Skype for Business desktop clients. Requires administrative rights to your computer. If you are interested in setting Microsoft Teams status, check out how to set the custom Focusing status blogpost
Wouldn’t it be cool if you could change your presence state in Skype for Business to match you current task such as busy in a Workshop, Do Not Disturb in a Pomodoro Sprint or Away Getting Coffee?
Turns out, you can by creating an XML file and adding a setting in your local registry. How? The easy way is to download my script, change the custom presences that is predefined in the script and run it.